Product Overview


One can access the product table view in feed® in several ways. 

  1. In the feed®menu bar on the left side you can click on Products
  2. In the search bar you can click on the search icon on the right side of the search field to get a list of products. 
  3. If the search bar is not visible you can click on the magnifier icon on the menu bar, then click on the padlock if you want the search bar present at all time. Then click on the  icon next to the padlock to get a list of products.

    If you click on Dashboard/My Dashboard in the feed® menu you can:
  4. Click on Active products to view a table of active products in feed®
  5. Click on any of the Global searches to get a predefined search result product table with filters. 
  6. Click on any of your personal searches you to a predefined search result product table with filters.
  7. Click on any of the listed values in the Pie charts to get a list of products within that criteria.

Any product filters that is visible on the dashboard will give you a list of products based on the filters they have. 

Below the product table, you have the option to navigate back and forth through pages and change the number of products (rows) you wish to see per page. Here you can choose between 10, 20, 50, or 100.



You can change the language you want to view in the search results, but the search result itself is based on the language you have set on your user account in settings, user information.
In other words, if you click on a search filter that has a text based search in one language, and you view the results in another language, the search will still list results from the language/field that is in the search, it will only show you the values that is set in the language you choose. 



Clicking on the three dots in the top right corner you get the following options:

  • Create product
  • Edit columns
  • Save search
  • Save Global Search*
  • Generate excel
  • Packaging
  • Excel export (products or relations)



Create product

You can create a product in feed® by clicking on the three dots in the top right corner of feed® when you are in the product table. or by simply pressing the shortcut "c".

You can also create or update products in feed® via the Excel import or by an integration. 

If you create a product in feed® manually you will see the below pop-up menu. The upper language is marked with a symbol and has an asterix sign after Name. This indicates that it is mandatory to fill inn a name on the standard language that has been set in feed®.

The other names are optional, but if you export data to the other languages, it is recommended to fill these out.

The base checkmark will create a base product in feed®.
A base product in feed® refers to the foundational product in a product hierarchy. It serves as the core product from which other variations or configurations can be derived. This base product typically includes essential attributes and specifications that can be inherited by its child products.

 


Edit Columns

The information displayed in the product table can be configured to show the desired fields. By clicking on the icon with three dots at the top right, a menu will open where you can choose "Edit columns". Here you can search for and add all product header fields, custom attributes, and texts. If feed® is set up with ETIM, you can also add ETIM class or ETIM attributes to the overview. This way, you can customize the overview to display exactly the information you need. The feed® portal saves information about this setup in a cookie locally on your PC so that the last used setup is remembered the next time you access the overview. 

You can reset the columns to standard columns (product number, name and status) by pressing the  icon. 

You can add up to 35 visible columns in feed®, but the limit is 150 columns (for Excel export).  If you click on he eye icons you turn feed column visibility on or off. 

The padlock let you lock columns on the left side. The purpose of this is that you can see key column information if you have a lot of columns (for example "product number" and name). 

The third column with icons is just to identify what type of information the column represent (Product, attribute, text, ETIM). 

In the view below you can drag and drop the columns in the order you like. 

If you want to remove columns, just click on the X mark.


Save search and Save Global search

Update in the view above present you with the columns you have added.

"Update and save search" let you save the search to your dashboard, or update an existing one.


If you want to create a "Global search" that all feed® users will see on their dashboard (and you have superuser or administrator privileges to do so), then just click on Update, and then click on the three dots and choose "Save as global search". 

If you want to create a new "global search" that all feed® users will see on their dashboard (and you have superuser or administrator rights to do this), simply click on Update, then click on the three dots and select "Save as global search."


PS: If you uncheck "Show search on Dashboard" and save it as personal searches, these searches will not appear on the Dashboard, but they will still be available. To locate the searches with disabled visibility, click on "My Searches" on the Dashboard to get a list of all searches. Here you can see which ones are active and which have disabled visibility.


If you do this for a global search, it works the same way, but they will appear under "Global Searches" on the Dashboard.

Alternatively, you can also find these searches by going to "Settings - My Feed - My Saved Searches" or "Global Searches."


The saved searches for feed Dashboard gives you a quick product overview of information that is important to you or others. In addition to adding the columns you want to see, you can also combine this with filters that narrows the product range to a specified view. 



Generate Excel

When you have set up the desired columns and performed the desired search filter, it is possible to download the search results as an Excel file. This can be done by clicking on the three dots in the upper right corner, then click on "Generate excel".


The pop-up window will then present you with two export options:

products, or relations. 


Export products (tab):

Here you choose which languages you want to include for translatable texts (header and product text). For product text you can select multiple languages, and they will appear as additional columns with corresponding language codes in the header.
You can also choose whether you want to show inherited base information on the variants in the export. This is selected as the default.
It is also possible to opt out of the columns containing import codes for the various data fields (by removing the checkmark on "Include codes", but keep in mind that this information is necessary if you intend to import the Excel document to feed.

When you click "Download as Excel," a job will start in the background. You will be notified when the Excel report completed by a notification over the bell symbol in the top right corner.

Click on the bell (1) and then the "Product excel export finished" (2) to be taken to Excel export overview, where you can download the report. 




Export Relations (Tab):

 


Important: It is important to know that Export relations are filtered by the search criteria that you have set up before the Excel export. 

If you want to get all products that has spesific relation  set up on the product, remove any filters that might reduce the listed products.


  • You can choose column header language to be shown in the report.
  • Include products without relations: Checkmark if you want to include products without specified relations. 
  • Include inherited relations: Checkmark this if you have added relations to base products, and want to include the variants of these base products in the list. 
    This will not show the variants of the connected products, only variants that has inherited the selected relation from the base products.  
  • Relations: select one or more relation that you want to include in the export. Choosing several relations here will be an "OR" selection, so you will widen the list by including more than one relation. 
    • after you have selected a relation it will show up as a chip. This chip is clickable so you can reverse the report to include products that does not have that relation, instead of products that has the relation.


The Excel file will look similar to the one below. 

  • If you have chosen to include products without relations, or reversed a chip to include products missing a spesific relation, the "Related product number" column will be blank on those products. 
  • The Count column only shows numbers if you have included a relation that has count enabled (for example package relations).
  • Sorting will show the sort order of the related products.   


Depending on how many products you have searched for and how much information you have included per product, the Excel export can be quite large and take some time.

For large exports, the result will be split into multiple Excel files and packaged together in a .zip file for download.


Important: Generated Excel exports are automatically deleted after a week. If you wish to keep an export longer than this, you can go to an export in the overview and check "Store indefinitely". If you do this, it will increase the need for storage space.

You can also click on the export line. A window will appear where you can change the name of the report or checkmark it for indefinitely storage. To activate changes choose "Update", or "Delete" if you want to remove the generated excel.

Excel export 

This option will take you to the "Excel export overview" list. Any exports that is older than 7 days and has not been checkmarked for "Store indefinitely" will be lost after 7 days. 

This is normally not a problem since the export is a snapshot of the data on a spesific time. The reports will not update themselves. For an updated report you will need to make a new export later on.  

Packaging

Packaging allows you to edit packaging on multiple products in a compressed view.

By default, only the Packaging Name and GTIN are displayed in the Packaging fields on the right side of the view (below).

  1. If you want to add a new packaging for a product, click on the + sign and select packaging.
  2. Update the values in the right side of the + sign on this page.

 


If you want to work with more fields on packaging, you from this view do the following:

  1. Click on the contextual menu (the 3 dots)

  2. Then select "Edit columns"

  3. From here, choose from the drop-down menus which columns you want to display.

    1. You can drag and drop the fields on the right side, and remove them by clicking on the X.

    2. You can click on the eye icon if you want to include the field but not see it visually (only include it via Excel export).

    3. Update and save allows you to save this view to the dashboard so you can reuse the view multiple times, for example, for Excel export.
      Update takes you back to the packaging list so you can edit this directly on the products.


If you need to know how to create Packaging types in "Basic data" you can get informaton about this here!




Edit products in product table view, and bulk update

By clicking the "pencil" icon (1) next to the desired column header, the desired column is opened for editing directly in the overview (2). This way, you can quickly and easily work on editing many products efficiently without having to open each product one by one. If you cannot edit a field it is either a read only attribute (due to integration), or the attribute it is not available for that product in the product template..

If you want to update many products with the same value, you can "bulk update" by typing the value in the header (3) after clicking on the "pencil" icon.

It is important to checkmark the products (4) you want to update. If you click on the top checkmark, all products on that page will be selected. Udates will only be possible where the attribute is writable). 

To activate the change click on the disc icon (5). 

Based on the checkmarks you made (all or a selection), you will have to confirm the updates before they are processed. 


  • If you have selected individual products, a pop-up window will be presented with the number of products you can mass update. 
  • If you have checkmarked the top checkmark, you get a pop-up window with two options. 
    • Mass update:  the checkmarked products on the page you are on. 
    • Mass update all products: that matches the search criteria you have set.
      Important: This will update every product in feed with the value you have set.
      It will be performed as a background job. Depending on how many products that will be updated it might take a while to finish, but you will get a notification when the update is finished.