The Media Library

The media library allows you to media bank lets you search for a specific media, or you can use several of the available filters available to you to narrow down or sort the search result results to what you need. .

These filters appear at the top of the table as text fields, dropdown fields, checkboxes, or sorting arrows, which become visible when you hover the mouse cursor over the column header.

These are the default columns visible in the media library This is the standard columns that is visible when you click on the Media menu button on the left side of feed.

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Upload

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Clicking on upload will bring you to this screen. Here you can drag and drop files for upload, or you can click on the folder icon to navigate to the file on your computer.

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PS: If you manually upload the same media more than once (with no changes), feed will identify that name and size is identical with an existing media, and it will not be uploaded. 

If you change the name or the content of the media it will be imported as a new document. If you intend to update a media. Enter the media and use Replace media to keep product attachements and mediaroles that is set on product level. 

For more options you can click on the three dots in the upper right corner to get the context menu. 

That will give you the options to:

• Table settings (Add or remove visibility of more columns),
• Mass delete
• Excel export
• Excel import

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Media Library Context Menu:

By clicking on the context menu in the media library (the three dots in the top right corner), the following options will appear:

• Edit table settings

• Mass deletion

• Excel export

• Click here to go to import

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Table Settings:

If you wish to change the default column setup for what is displayed in the media library, click on the context menu (the three dots in the top right corner) and select Edit Table Settings.

Then, add or remove the visibility of columns in the media library by clicking on the eye icons. You can also reset to the default view.

Make sure to click Save to apply the changes.

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Short description of the different columns:

Thumbnail: Displays thumbnails for images where available and icons for other types of media.

Name: This field is by default set to the name of the uploaded file but can be changed if desired in feed®.

Type: The type indicates whether the file type you upload is linked to Image, Video, Audio, Document, or others. This makes it easier to filter by media type.

Source ID: External unique media ID retrieved from integration. URL to media or system media ID (set by integration).

In Use: Checkbox indicating whether the media is linked to a product in feed or not.

Missing Formats: Checkbox relevant only for image files. If filtering by images and selecting Missing Formats, this could be due to image formats that cannot be converted, issues with the image file, or missing formats in feed.

Created: Creation date in feed.

Last Modified: If updates are uploaded for documents or images, "Last Modified" will display a more recent date than "Created."

Delete Button: Displays a trash icon on the right side of the table that can be used to delete media not linked to a product (unchecked "In Use").

File Type: Lists the file extensions of the files (e.g., jpg, pdf, docx).

File Category: File categories can be defined as needed under Master Data - Media - File Category, and assigned to media to categorize documents accordingly. For example: Technical Drawings, Installation Instructions.

File Size: Displays the file size.

External Access: Used by the feed® API in special cases where API access to selected media needs to be restricted. Exporting media with restricted API access will only grant access to media marked with this attribute. Standard API export access will provide access to all media. To restrict access, this limitation must be requested for the API user access being created.

Public URL: To reference an external location for a media file. For example, if you use a DAM (Digital Asset Management) system for media storage, it may be useful to have a URL stored on the media in feed® that points to its location in the DAM solution.

ID: The media sequence number created by feed for new media files. To update existing media via API, this number is required. If performing a force_delete via API or Excel import, the ID must also be used.

Mass Deletion:

As a safety measure, mass deletion will not allow you to delete media linked

Table settings: Add or remove visibility of columns in the media bank. You can also reset to default view.

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Mass delete: 

Mass delete will not give you the option to delete media that is connected to products. If you choose this option without using the column filter  in use, You "In Use" column filter, you will not see checkmarks checkboxes on the left side for media that that is in use. 

If you filter "in useIn Use" to this a blank value Image Modifiedat the column header level, it will filter the media to so that only show what files are not connected linked to any products and you can are shown, allowing you to efficiently delete those these files from feed.

You can then check the box at the column header level to select all, or check boxes at the row level to remove individual media files to be deleted.

Click on the red trash can at the top right to activate the deletionImage Added.

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As you can see from in the screenshot on the above, trashcans trash icons are available on for all media. If you try attempt to delete a media that is connected linked to products, you will be presented with receive an error message stating that the media is in use and cannot be deleted. 

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To delete the media you need to remove any product connection first. with associated products, you must first remove all product connections.

This is done within the media section of the media library.

Go to Product Connections and click on the trash icon for all the products linked to the media. After this, the media can be deleted from feed.

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Alternatively, this can be done via Excel media import if you have the feed media ID for the media (see the example used in the media import template below):

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To obtain the feed media ID, you can perform a media Excel export, or you can view the feed ID for individual media in the URL when accessing the media (see example below).

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Excel ExportExcel export:

This does not let allow you mass to bulk download media (documents, picturesimages, sound audio files, or videos). it

The export will only present provide you with available basic master data on about the media.  
More on information about media Excel export can be found here. 

Excel import:

E-commerce websites solutions often have provide an option for Excel export possibility to get retrieve Media URL's URLs and SKU connectionconnections (if you are an administrator).

If you have an excel Excel file containing URL's to URLs for media files and the product numbers that they are connected linked to, you can quickly import this to into feed. 

More on information about media Excel import can be found here.

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Single media menu

Media:

Upload

At the bottom right of the feed media library, you will find the upload iconImage Added.

By clicking on "Upload," you will be directed to this screen. Here, you can drag and drop files for upload, or you can click on the folder icon to navigate to the file on your computer.

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PS: If you manually upload the same media more than once (without changes), feed will identify that the name and size are identical to an existing media, and it will not be uploaded.

If you change the name or content of the media, it will be imported as a new document. If the intention is to update a media, go into the media and use "Replace Media" from the context menu to retain linked products and media roles set at the product level.

After the media is uploaded, you must click on the file in the media library to link the media to products, assign the desired media role, and make any other necessary changes.

Below, we go through all the fields and options available when you are working with media:

Media Header Data:

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• Name: This field is by default set

When you click on the three dots in the upper right corner of a media you get the following menu:

Download: Download the original file

Replace media: If you replace a media file the feed media ID will remain the same. The Name will remain the same as well, but the original file name will be the name of the uploaded file. For images, file formats will be regenerated for the new file. You might need to refresh the page to see the changes. 

Attach to products: From here you can: 

1. Select one or more media roles for the picture. 
2. You can use the search field for free text search.
3. You can filter in Selection for a better search result than the free text.
4. The search result is visible for selection. Clicking on the checkbox on the left side of Product will select all visible products on this page. 
   Click on the > icon to move to the next page of the search result. 
5. When done, remember to press the save button to activate the Attachment. 

Delete: Deletes the media if it isn't attached to a product. If it is you need to remove the attachments first. This can easily be done by navigating to the "Attached to products" tab and click on the trashcan on the right side of the product it is attached to. 

Regenerate all formats: This option is only available for images. Not all images support this.  This context menu option will only regenerate formats for the image you are currently on. If it is a new format you have added you can generate formats for all images in the Basic menu - Media: File format.

You can reed more on formats here!

Attach to products: 

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Information about media

• Name. This field is set by default

  to the name of the uploaded file, but it can be changed if desired in

  feed®®

  feed®.

• File

  category.

  Category: This is an optional field that can be set to categorize media for better organization. File

  category has to

  categories must be created

  in

  under "

  Basic data

  Master Data" - Media: "File

  category

  Category."

• QR

  code.

  Code: This is a legacy feature from feed® 1.4 and is

  a

  purely an informational field for storing a QR code value,

  with no

  without QR functionality being implemented in

  feed®® yet

  feed®.

• Description

  ,

  : An optional field

  to add

  for adding a description.

• Original

  file name.

  File Name: This stores the name the file had

  when uploaded, which

  upon upload and cannot be changed.

• File size.
• Source ID: If media is connected to an external image bank, this shows the external source ID (has to be unique). External unique media ID retrieved from integration. URL to media or system media ID (set by integration).
• Alternative text / text language for media:  This is a translatable field that allows for custom text to be added for each media item in the desired languages. The text is available for Excel media import/export, or trough our API. 

• Public URL: To reference an external location for media. For example, if a DAM (Digital Asset Management) system is used for media storage, it may be helpful to have a URL stored on the media in feed® that points to its location in the DAM solution.

• File Size: The size of the original file.

• External Access: External access is used by the feed® API in special cases where API access to selected media needs to be restricted.

  Exporting media with restricted API access will only grant access to media marked with

  External access: External Access is used by feed® API when one in special cases need to limit API access to selected media. 

  Export of media with a limited media API access will only give access to Media that has a checkmark on this attribute.

  Standard API Export export access will grant provide access to all media. In order to limit the access one has to request this limit on To restrict access, this limitation must be requested for the API user access that is being created.  

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Metadata:

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Some systems support, or even requires require, metadata on images to identify what the type of picture that is image being presented. These options are available under the Metadata tab. 

Formats:

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The format tab show displays all the formats that is set in under "Basic data > Media > File formatFormat.".

The file formats you create are available for download when you access the image in the media library.

Here, you can also quickly see view the file size for all the generated formats , and check if a format has not been generated. 

If you need to generate a format that is missing on for the image you are looking at viewing, you can click on the context menu (the three dots in the upper top right corner) and choose select "Regenerate all formatsAll Formats.".

For more on file formatformats, read here!

Attached to

product:

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If you do not see this tab when you are looking at viewing a specific media, it means no products are connected linked to the media. 

If you have a media that is of a more generic type more general in nature and can be connected linked to several multiple products, it is better to connect that media to several product, rather than upload it several times and only attach it to 1 product. link the media to multiple products instead of uploading it multiple times and linking it to just one product.

If you update the media by doing a using the replace media option in the media menu, you will update the media for all connected products. 

Attached to structures: 

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If you have the need to add a file to a structure node, you can do that when you are working on so while working with structures in feed®. 

A tab called "Attached to structureStructure Connections" will appear on the media. If you click on the structure connection, feed will bring take you to the node in that structure. 

You can easily delete the connection by clicking on the trashcantrash icon. Deleting attachment connection is done immediately. You will not get a question if you are sure you want to do this.  the attachment connection is immediate, and you will not be prompted to confirm the action.

Properties:

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The media Properties tab lets you create key-value pairs. This means that users can create as many properties as they want directly on the media. These properties can be set through the user interface or via our Import API. They can also, of course, be retrieved from our Media API as well as our product export API.

Media contextual menu

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When you click on the context menu (the three dots in the top right corner of a media), the following menu appears:

• Download: Download the original file.

• Replace Media: If you replace a media file, the feed media ID will remain the same. The name will also stay the same, but the original file name will be the name of the uploaded file. For images, file formats will be regenerated for the new file. You may need to refresh the page to see the changes.

• Link to Products: From here, you can:

  1. Select one or more media roles for the image.

  2. Use the search field for a free-text search.

  3. Filter in the Selection field for better search results than free-text search.

  4. The search result will be visible for selection. By clicking the checkbox on the left side of "Product," you will select all visible products on the page.
     Click on the > icon to navigate to the next page of the search result.

  5. When you’re done, remember to click the Save button to apply the attachment.

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• Delete: Deletes the media if it is not linked to a product. If it is linked, you must first remove the attachments. This can be easily done by navigating to the "Linked to Products" tab and clicking on the trash icon on the right side of the product it is linked to.
  There is also a trash icon above the products that looks slightly differentImage Added. Clicking on it allows you to remove product links (this action must be confirmed before deletion is performed).
• Regenerate All Formats: This option is only available for images. Not all images support this. This context menu option will only regenerate formats for the image you are currently viewing.
  PS: If it is a new format you have added, you can generate formats for all images under Basic Data - Media/File format. Then click on the Generate formats icon: Image Added and choose between "Generate missing formats" or "Regenerate all formats". 

• Slett: Sletter mediaen hvis den ikke er koblet til et produkt. Hvis den er det, må du først fjerne vedleggene. Dette kan enkelt gjøres ved å navigere til fanen "Koblet til produkter" og klikke på søppelbøtta på høyre side av produktet den er koblet til. Det er også en søppelbøtte over produktene som ser litt annerledes ut Image Added. Trykker man på den kan man fjerne produktknytninger (dette valget må bekreftes før sletting gjennomføres) 
• Regenerer alle formater: Dette alternativet er kun tilgjengelig for bilder. Ikke alle bilder støtter dette. Dette kontekstmenyalternativet vil kun regenerere formater for bildet du er på akkurat nå. Hvis det er et nytt format du har lagt til, kan du generere formater for alle bilder i Grunnleggende meny - Media: Filformat.
  
  For more on file formats, read here!